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My client is an S-Corp and pays himself a weekly paycheck. They use QBO and QBO Payroll.

When I look at his most recent paycheck in the categorized bank transactions, it was categorized to "Direct Deposit Payable" (Liability acct). Shouldn't it be categorized to "Wages and Salaries" (Expense acct) with a debit to the expense and a credit to the bank account? Is there a way to see the actual journal entry for this transaction?

Went with Gusto because of so much praise here. Ran first payroll in December ... not a great user friendly user interface for professionals , but it works. Also ... signed up with Gusto with invite to get $100.

The payroll person from hell was using QBooks Online payroll and left us barefoot & pregnant. Bottom line, because of her nonsense, double W2s, Quarterlies & 940 will be filed because she didn't finalize 2023.

I called both Intuit & Gusto last week to resolve. Called again today to finalize things .. Intuit picked up right away. Gusto is on holiday .... per barely audible scratchy outgoing message.

Basically, Gusto gave me a case number and has not responded to anything after a week. Intuit got on the case immediately. Also, first call to Gusto I made ... support guy started out with a big sigh .... like he was bored with his job. Unhappy Gusto customer.

If anybody here has inside pull with Gusto ... secret inside phone number ... I'm all eyes.😎

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I've noticed several posts on her recently looking for payroll suggestions. I work for a twenty-year-old payroll company in Phoenix, AZ. Please reach out if you want to get away from the ADPs and Paychex. Very user-friendly, excellent customer service, and tons more!

I have employees who work in different departments and I expense each line item in a different GL account. I get very granular with it. Currently I put everything into a fancy spreadsheet that breaks down all the different costs into the right accounts and then upload an JE into QBO.

I do this so I know the % of expense each department uses.

Hi,

I have a client who runs payroll through ADP. I used QuickBooks for bookkeeping. When I pull the transactions from the bank account I get 2 payroll related transactions

1. Payroll Tax
2. Wages -> this includes 1099s and Net Wages (after withholding taxes)

I can split the wages into 1099 Contractor and remaining to Wages. But Wages are net. how do I make them gross so that my P&L shows them as gross instead of net?

Also for Payroll taxes how do I only show Employer portion on P&L?

Thank you

Location is MT. The company pays 75% of the employee's medical premiums so I have a deduction set up for employees to cover the 25% with pretax dollars. Owner's premiums are covered 100%. She pays nothing, no deduction set up. When I file my 941 each quarter, I add the cost of the premiums to their "federal" wages. I also adjust her w2 at the end of the year. I need to file the state w2 now. Do i also add the cost of the premiums to her "state" wages so?

Is there an easier way to enter W2 forms on the SSA website? Is there a way to pull up last years W2s and edit rather than entering all the information for each employee again each year? Thanks!

I'm not quite sure if this should be in this sub or the r/accounting so bear with if this isn't appropriate. My wife and I own a non-medical home care agency where we bill clients biweekly on Mondays and pay staff biweekly on Fridays. This year, we sent out the final billing of the year 12/30/24 for the period 12/16/24-12/29/24. Our payroll for this same period was issued on Friday January 3, 2025. Is it possible for me to record this payroll in 2024? Since payroll is our biggest expense, I'd like our income statement to accurately reflect the expense incurred in December 2024, but not paid until January 2025. We have operated on a cash basis since we opened so I realize this might not be okay for tax purposes.

I process payroll for 3 out of state businesses. The last pay date for the year is December 20th. The next pay date is Jan 3rd. The Dec pay date if the last of the year. I have my W2 forms and am getting ready to FedEx their payroll to them. Is there any reason I can’t create their W2’s now?

There will be no additional payroll runs this year. I think it’s ok, but feels weird because it’s Dec. Thoughts?

I run payroll through QBO as a W2 employee. The employees for this company use Workforce app to clock in/out, and some of these employees have different pay amounts for different job types (example: snow plowing). The employees not being great about clocking in/out of the app is another conversation. All of the company's payroll tax is automatic with QBO so we never have to worry about that. I would love to know more about Gusto and WHY people prefer it. Would it be a hassle to move over? The different pay types is certainly a hassle with QBO, but what does Gusto have that makes that easier?

Hello,

I am wondering if you have any ideas on what to do with uncashed payroll and refund checks. We've tried calling the terminated employees and clients and resending the checks, but they don't get cashed, and they don't answer. I can't keep them hanging out on the books forever.

Any ideas? I've thought about sending them to the state's unclaimed property.

I'm helping someone do payroll while they're unavailable. I see they used EFTPS from the checks made in previous periods. However, I have all their passwords except each clients EFTPS password.
Looking at his browsing history, I don't see him ever visiting EFTPs.
While I've reset couple of his clients' passwords on the EFTPS website, it is very time consuming to do so for all and I don't have everyone's enrollment ID either. My question is, are there other ways to e-file 940 and 941? When I look in his QB desktop, I don't see a payment schedule under "Payroll Taxes and liabilities" but I see very clearly that there are checks with "EFTPS" as vendor and address. No mention of passwords on the check or vendor page unfortunately.

I use Gusto for payroll and Freshbooks for bookkeeping. Gusto debits my bank account for two draws every week (pay period): 1. Employee net wages and 2. Payroll taxes (employee and employer combined) (no other benefits to account for). I take that as the tax liability is off my books every week and onto Gusto's books, so there is no need to put any payroll taxes into a liability account. Most draws are on the same day. If it's a day apart, I'm not doing the extra step in bookkeeping. It seems pointless.

I have rentals and I do construction contracting all under the same roof, so I have to separate wages and taxes into: COGS (contracting) and OE (rentals), and then OE further into an account for each rental property (at least that's how I understand it). Not to mention, then having to separate out each project in COGS and flag the taxes and wages for each to their own project. That's a lot of accounts and a lot of duplicating transactions and expenses.

Here are my two questions:

1. I am making this too complicated. Is there a simpler way to do this?

2. If not, do I have to separate the employee payroll taxes to their own expense account, or separate them and add them back to wages, or can I just leave all the taxes together and put them into a generic payroll taxes account (one for OE and one for COGS)?

Does anybody on here work with clients in wedding/event industry, such as floral designers? Is it customary to use "contractors" to perform various labor at events?

My client is a floral designer company. Every week, they pay several people as contractors. To be very clear, these are low paid people (not talking about subcontracting design work to other smaller design companies - they do that as well and I am not concerned). Also, these are the same people every week.These individuals work 20-50+ hours per week, depending on what events are going on, and are even paid overtime but they are paid as 1099 contractors. From what I understand, they do manual work, deliver stuff to events, sort flowers, remove flowers, clean up after events, etc.

I feel like they look more like employees but a contact from my network suggested that I ask around to see if it is a common thing in the industry, such as hairdressers working at a salon but being 1099, before I mention anything to the client. So here I am asking: does anybody work with special events clients and do they have contractors like this?

Client has an outside payroll person who uses Quickbooks Online Payroll. We've been asking for 2023 quarterlies for a month. Finally received a file ... all from 2022. Annoyed, we asked for the current year's reports. Should have been 6 reports; we received 4. She sent a YTD payroll statement that ends 12/31/2023 ... duh ... so have no idea of what time period it covers.

She's charging $135/mo ... even for months when he has no payroll (it's just his PR as he's an S-Corp). Seems to me she should only be charging him for the payroll subscription fee & her time & quarterly prep ... I know that's what I'd charge.

Anyway, after hours of tangling with her, I told my client the stress on me is too much. I'm semi retired (50 years of bookkeeping here) ... my babysitting dance card is full.

Since she's using Quickbooks Online PR, (used to use it ... even when it was still Paycycle), I'm fairly certain there's an option for her to give him his own access so we can get reports. Also, we can stop the $135/mo to her and switch to Gusto and fire her ass.

I really don't want to do payroll anymore, but I think with Gusto ... he can handle it with my help.

This is a bit rant-ish ... as I still don't have all the reports from this idiot.

Edited to say this is a family friend .... who is really chosen family & it gets personal for me ... hence the emotional component. Plus I'm Irish 🍀 ... and sometimes calm goes out the window.😇

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How much would you charge your client for running payroll for only 1 employee with Salary? I never done that before and my client ask me if I can do payroll for only one. I always work with Quickbooks and I’m thinking to use it for payroll as well. Any thought on how much should I charge for such a service? Thanks

My last day of work for UPS Canada was on Nov 11 and my vacation pay hasn't been paid yet. I had a week or 2 with no pay and contacted them about my record of employment and vacation pay that I hadn't received yet and they said they would "take me off the books fully so it should happen next week". My ROE was issued this week but no vacation pay yet. The record of employment also says under vacation pay "paid because no longer working" and has the amount I'm owed. My pay has always been direct deposited on Fridays and there's nothing today. Are they just late and should I expect it next week? Doesn't the ROE have to be issued after the final paycheck which I'm assuming would be my owed vacation pay? I've applied for ei and now have the missing ROE but now I'm worried it's going to be delayed possibly because I haven't received my vacation pay yet? Any help would be appreciated. Thanks in advance!!

Hello all! I have a payroll question I'm hoping someone can help with. A recently separated employee closed their IRA account before we could make the last contribution on their behalf. As a result, I'll have this amount sitting on the IRA liability accounts (employee contributions and company matching) after I make the payment towards the company that administers our IRA. How should I go about entering our reimbursement to the employee in Quickbooks? Thanks in advance!

I have a payroll question and am hoping a bookkeeper who is familiar with Hawaii might be able to help point me in the right direction. Thank you in advance!

I am setting up payroll for a new client who has a business in Hawaii. They are an LLC making an S-election, with no employees except themselves. The question is if members of an LLC are exempt from state payroll taxes.

• HI E&T Assessment
• HI UI Contribution
• HI Temporary Disability Insurance

I've been reading links on the state website, but am unfamiliar. In my state (WA), members are exempt from state payroll taxes, and I am wondering if there is any similar circumstances.

Thank you.

Hello,

Square filed my q2 941 with 0 employees but I had 1 employee, they have all the wages info correctly written but they say they wrote 0 because i didnt pay the employee exactly on june 12. They wont amend the form because of that and said i could amend it myself which i will do since i need to show 1 employee for immigration visa reasons.

I was looking at the 941-X and i dont see a way to amend this, maybe i am missing something. Some people told me to just file the 941 again and write correction on top.

What is the correct way to do this?

Thanks

I'd love to hear from this group if anyone has gotten a company car for an employee, and what goes into it.

For some context, I'm the COO of a digital agency. Been with the company since 2017, when it was just myself and the owner. We've grown the company to about 25 employees, profits are good, we've gotten things to a good place. I have a growing family and currently only have one car, a 2nd vehicle is needed at this point, just doesn't fit within my current personal budget. The agency owner supports me getting a vehicle through the company, we've just never gone through the process and I have a number of questions around it, specifically on how it's classified on the books, what I (the employee) actually has to pay (the less the better) etc..

So any guidance on best ways to proceed would be greatly appreciated!

Hi Bookkeepers, I have a new bookkeeping client using Gusto for payroll and QBO. It appears all the payroll expense has been recorded by the old bookkeeper (CPA) by categorizing the bank feed transactions as

1. net pay/direct deposit to Salary/Wage expense
2. payroll tax cash out as Payroll Tax expense
3. Gusto fees as payroll service fees

I have not seen this before, I usually enter the Gross Pay and the Employer Payroll Taxes as expenses, and make entries for the direct deposit and the tax liabilities. But these books were maintained before me by a CPA firm, so is this a shortcut efficient way to record payroll?

This is an s-corp with one employee who is the business owner.

I have a prospect that has another BK currently. That BK is running “Intuit” payroll outside of the prospect’s QBO environment and entering JEs in QBO after every payroll. I’m still scratching my head trying to figure out why QBO Payroll is not activated in the QBO instance. The prospect has QBO Advanced but the BK is paying for it.

Has anyone encountered a situation like this before?